Scope of Architectural Services

Phases in Extension, Reform and Rehabilitation Projects

If it is necessary to build an extension or to reform or rehabilitate the building, the project will be realized by following these steps:

1. Pre-design

• Analyses of client's needs: Review client's stated objectives and advise on viability of the project.
• Statement of Requirements or Building Program: Set out the fundamental objectives of the project , including the interrelation of space allocations, the areas required for the spaces, specific materials and /or assemblies to be used, massing, time factors, cost implications, constraints, and any special design considerations required for the project.
• Site evaluation study: Review the site of the project and assess the suitability of the site to accommodate the client's project. In doing so, take into account known site constraints, ability to support future additions and alterations, and potential impact of proposed developments in the vicinity of the site.
• Assist client re survey information required: Assist client, if required, in the engagement of a land surveyor. Coordinate with surveyor and engineering consultants as to identification of information required from the survey.
• Estimate of Material performance cost: Prepare an estimate of Material performance cost. Advise client accordingly.

2. Schematic Design Phase

• Review of Program of Client's Requirements.
• Investigate Existing Conditions: Visit the Place of Work and review characteristics of the site.
• Schematic Design Documents: Based on the mutually agreed upon program of requirements and schedule, prepare for the client's review and approval, schematic design documents to illustrate the scale and character of the project and how the parts of the project functionally relate to each other.
• Estimate of Material performance cost: Prepare and submit to the client an estimate of Material performance cost based on current area or volume unit costs factored to anticipated time of construction.
• Review Applicable Statutes, Codes etc.: Review applicable statutes, regulations, codes and by-laws.
• Assist client re soils investigation information required: Assist client, if required, in the engagement of a Geotechnical consultant. Coordinate with Geotechnical and engineering consultants as to identification of information required from the report.

3. Design Development Phase

• Design Development Documents: Based on the client's approved schematic design documents and agreed estimate of material performance cost , prepare for client's review and approval, design development documents drawings and other documents appropriate to the size of the project.
• Update Estimate of Material Performance Cost: Prepare and submit to the client a revised estimate of material performance cost.
• Continue Review of Applicable Statutes, Codes etc.: Review applicable statutes, regulations codes and by-laws as the design of the project is developed.

4. Construction Documents Phase

• Drawings and Specifications: Based on the client's approved design development documents and agreed updated estimate of probable construction cost, prepare for client's review and approval, construction documents consisting of drawings and specifications setting forth in detail the requirements for the construction of the project.
• Updated Estimate of Material performance cost: Advise the client of any adjustments to the estimate of Material performance cost, including adjustments indicated by changes in requirements and general market conditions.
• Review Applicable Statutes, Codes etc.: Review statutes, regulations, codes and by-laws applicable to the design and, where necessary, review the same with the authorities having jurisdiction in order that the client may apply for and obtain consents, approvals, licences and permits necessary for the project.

5. Construction Phase. General Review.

• Supplemental Details and Instructions: Prepare and issue additional documents and supplemental instructions as required for clarification of the requirements of the contract documents.
• Requests for information (RFI's): Receive requests for information from contractors and process accordingly.
• Change Notices/Orders and Change Directives: Prepare drawings, specifications and supporting data, evaluate contractor's proposals and provide other services in connection with changes to the project.
• Evaluating Contractor's Proposed Substitutions: Provide services in connection with evaluating substitutions proposed by the contractor and make subsequent revisions to the drawings, specifications and other documentation resulting from them.
• Record Drawings: Prepare record drawings showing changes to the work made during construction based on as-built drawings (marked up prints) drawings, and other data furnished to the architect.
• Site Meetings: Preside over and report on site meetings with contractor, major sub-contractors and consultants, where appropriate, to review the progress of the Work.
• General Review: Provide general review services.
• Inspection & Testing Services: Observe the contractor's performance in having inspection and testing companies perform services as required by the construction contract, receive and review their reports and report to client.
• Contract Documentation Interpretation: Documents provide for the architect to be the interpreter of the construction documents in the first instance. Review documents and respond to questions of interpretation of document requirements in conjunction with the stated hierarchy in construction contract documents.
• Substantial Performance Certification: As payment certifier, prepare and issue the statement of completion according with R.D. 462/1971.

6. Project Close Out

At the end of construction provide services for the takeover of the project by the client.